Procedures for Importing Electronic Equipment & Components (A-Z).

In the context of strong technological market growth, importing items such as chips, circuit boards, phones, or network equipment into Vietnam requires strict adherence to legal and technical processes. This guide helps businesses master the customs clearance process to optimize costs and time.

 

1. Classification and Legal Framework

Before starting, businesses must clearly determine whether the goods are finished equipment or individual components. Correct classification ensures the accurate application of specialized management regulations.

Relevant Legal Foundations:

• Decree 69/2018/ND-CP: Regulations on the management of export and import activities.
• Circular 38/2015/TT-BTC (amended by Circular 39/2018/TT-BTC): Guidelines for customs procedures, inspection, and supervision.
• QCVN and TCVN Standards: Applied to each type of electronic equipment and component based on mandatory technical requirements.

 

 

2. Preparation of Import Documents

A complete and accurate dossier is the key to shortening clearance time.

 Required documents include:

• Customs Declaration: ( Electronic version ).
• Sales Contract.
• Commercial Invoice.
• Bill of Lading / Airway Bill.
• Packing List.
• Certificate of Origin (C/O): Required if applying for preferential tax rates.

 

 

 

3. HS Code Identification & Import Tax

The HS Code determines the import tax rate and the policies applied to the goods15. Selecting the correct HS code helps businesses save costs and avoid the risk of tax arrears.

Tip: Having a C/O from a country that has a Free Trade Agreement (FTA) with Vietnam allows for special preferential tax rates.

4. Customs Declaration Process

The customs declaration process is the decisive step for clearance speed.

5. Customs Declaration Process – The Decisive Step for Clearance Speed

Basic Procedure: 

• Register the electronic customs declaration on the VNACCS system.
• Submit a paper dossier with hard-copy documents if requested.
• Perform physical goods inspection (for Yellow or Red lanes).
• Complete tax obligations and receive the goods.

  

Customs declaration process

 

6. Quality Inspection, Conformity, and Labeling

Some electronic equipment and components are subject to specialized management and must undergo quality inspection and conformity certification upon import.

Mandatory Items: Telecommunications equipment, cameras, and broadcasting devices must have conformity certification and CR labels.

Certification Body: Conducted by organizations designated by state agencies35.

Labeling Requirements: Goods must be labeled according to regulations, showing origin, manufacturer, technical specifications, and warnings (if any).

Efficiency Tip: Procedures for conformity should be started early or during transportation to avoid clearance delays.

Key Certification Organizations: